Executive Administrative Assistant
Hope International University
Position Information
Organizational Relationship: Reports to the Director of Enrollment Management Operations
Position Status: Non-exempt, Full-time
Position Summary: Provide strong administrative support to the Enrollment Management Leadership team, which includes the Directors and Vice President for Enrollment Management.
Duties & Responsibilities:
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Submit expense reports for the Enrollment Management Leadership team
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Coordinates meetings and prepares meeting notes.
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Coordinate travel arrangements for VPEM as well as team conferences and events
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Acts as a liaison between the VPEM and various departments of the University and outside vendors; generates written and email correspondence and communication for VPEM
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Assist with Admissions events for students and Enrollment Management team
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Responsible for purchasing and maintaining inventory of supplies for office and events
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Assist in maintaining training materials and scheduling training sessions with new team members.
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Process applications and provide administrative support for the Early College Program and Teacher Induction Program
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Assist the Enrollment Marketing Coordinator with social media and Marketing duties
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Maintain a high level of confidentiality
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Other duties as assigned to support departmental Division
Employment Standards:
QUALIFICATIONS: To fulfill this role successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education/Experience: Bachelor’s degree preferred, experienced in admissions with budgets and other financial reporting
Knowledge and Skills:
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Solid grasp of Excel to develop and maintain financial and numerical spreadsheets with varied formulas and formatting
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Moderate to high typing speed is also needed to ensure work can be completed promptly
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Must be able to compose articulate and concise business letters and other correspondence
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Must be able to take verbal direction and develop letters or correspondence in response to incoming business matters
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Project or report-writing experience desired
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Must have excellent interpersonal skills, including a positive and outgoing personality that is warm and welcoming, as well as excellent telephone skills as duties include answering phone calls, assisting with the direction of people who come to the admissions, and multi-tasking across a myriad of duties
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Professional telephone screening of calls and scheduling of appointments is critical, and the ability to work overtime may sometimes be required
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A “can-do” attitude is essential as the role may include a variety of tasks, including making coffee, filing, handling constant phone calls or drop-by personnel, or representing the Vice President or the management team at meetings, University functions, etc.
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Excellent computer skills and strong working knowledge of Microsoft Office Applications
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Excellent interpersonal and telephone skills
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Must be self-directed and able to take initiative
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Flexibility to work with a wide variety of personalities and temperaments
Accountabilities: Dependability and timeliness in attendance and completion of work. Able to maintain confidential information. Positive and professional representation of the university at all times.
Mental Demands: Must be highly organized, detail and multi-task oriented. Able to prioritize responsibilities, solve problems, and analyze systems.
Visual Demands: Extensive use of computer monitor and proofreading, filing, and retrieving documents.
Physical Demands: Long intervals at keyboard and telephone, bending and kneeling to access files, and able to lift up to 20 lbs.
Environment: Very busy, fast-paced, service-oriented environment, extensive contact with students and fellow staff both in person and by phone, professional attire is required
Character: Must embody Christian character and be actively involved in a local church
Hiring Range: $23.00 - $26.00
Online Job Application
Type: Full Time
Church / Organization Information
Hope International University
Location: Fullerton, CA, United States
Contact Information
Contact Name: HR Director
Contact Email: [email protected]
Contact Mailing Address: 2500 E. Nutwood Ave
